Create an alerting and handover procedure for a site and work through a night-time emergency report. Establish who receives the report, who takes over if the first contact is unavailable and what information should be passed to external responders. Use your site’s arrangements or a fictional case.
Use your site's existing arrangements or a fictional case: a security guard reports smoke at night when site management is off duty. Trace the report, add deputies and acknowledgements, and check the handover to external responders. Then work through an unavailable contact and increased visitor numbers. Correct gaps you find or record them for clarification.
Your completed alerting and handover sheet can support discussions with site management and the responsible safety and security functions. The course covers organisational interfaces. Escape routes, technical alarms and authority to act must be clarified by the appropriate specialists in light of local conditions and applicable law.
What you will work on
Organise existing emergency arrangements and site responsibilities
Describe alerting and handovers with deputy arrangements
Work through a night-time report when the first contact is unavailable and identify gaps
Who it is for
Site managers
Organisational emergency coordinators
Facilities and security leads
Topics
Site use and occupancy patterns
Internal alerting and deputies
Interfaces with evacuation arrangements
Information for external responders
Coordination, trials and unresolved specialist questions
Your result
Take away your completed site alerting and handover sheet, including reporting triggers, contact routes, deputies and acknowledgement. Use it to coordinate the procedure at your site.
Prerequisites
Knowledge of site organisation. To work on your own arrangements, you need authorised information about them; alternatively, use a synthetic site case. Sensitive building details are not required. Without a mandate to change existing arrangements, your draft procedure remains subject to coordination.
Format and approach
Planned as four to five hours of self-paced study with a written alerting walkthrough and self-checks with solutions and accompanying explanations.
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