Build a spreadsheet for an AI investment and compare the current procedure with an AI-supported alternative. Include data preparation, review, rework and ongoing costs.
In the case, AI initially saves ten minutes on each of 1,000 cases. After four minutes of rework, with half the remaining time usable, that yields 50 hours a year. With eight minutes of rework and the same assumption, about 17 hours remain. Change these and other assumptions in your calculation and identify what a pilot would need to measure. Time freed up is not automatically a cost saving.
Take away your working spreadsheet with editable inputs and explained formulas, so you can check new volumes, costs and measurements later.
What you will work on
Describe the current procedure, the AI alternative and its expected benefits
Calculate total costs and outcome ranges transparently
Compare four and eight minutes of rework across 1,000 cases
Who it is for
CFOs and finance leaders
Controllers
Executives and investment sponsors
Topics
Baseline and investment alternatives
Benefit categories and realisable efficiencies
Total costs and oversight effort
Scenarios and sensitivity
Pilot measurement and decision thresholds
Your result
Your working AI business-case spreadsheet includes editable volumes, review effort, costs and sensitivities. Enter new measurements and reuse the calculation.
Prerequisites
Basic cost accounting knowledge and access to approved cost and usage data; otherwise work with the provided case study and example data. A spreadsheet or simple calculation table is sufficient.
Format and approach
Planned: 5–6 hours of self-study with your own calculation and explanatory self-checks.
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